ScopeGuard

About ScopeGuard

ScopeGuard is a collaborative AI-powered platform designed to protect freelancers and independent contractors from the silent profit killer: scope creep. It acts as a proactive partner in your client relationships, ensuring that every hour of work is properly accounted for and billed. The tool seamlessly integrates into your existing workflow, allowing you to instantly verify if a client's new request aligns with your original contract or statement of work. By providing clear, AI-driven analysis and a streamlined system for logging and approving out-of-scope work, ScopeGuard transforms potential conflicts into cooperative, transparent conversations. It's built for the modern freelancer who uses web-based tools like Gmail, Slack, and Asana, offering a Chrome extension for real-time scope checking anywhere you work. The core value proposition is simple yet powerful: recover an average of $5,000+ in lost annual revenue by ensuring you get paid for every bit of value you deliver, fostering a more synergistic and professional partnership with your clients.

Features of ScopeGuard

AI-Powered Instant Scope Analysis

This core feature provides immediate, intelligent analysis of any text against your imported contract. Simply right-click on client communication in email, Slack, or project management tools to receive a clear verdict: in-scope, out-of-scope, or borderline. The AI explains its reasoning, giving you a confident, data-backed foundation for discussions with your client, turning subjective debates into objective reviews.

Universal Right-Click Integration

ScopeGuard's Chrome extension installs in seconds and works directly within the web tools you and your clients already use, such as Gmail, Trello, Basecamp, and Asana. There's no need to switch contexts or copy-paste text manually. This seamless integration ensures that scope verification is a natural, frictionless part of your daily communication and project review process.

Integrated Client Approval & Invoicing

The platform includes a secure client approval portal, making it easy to formalize scope changes. You can log out-of-scope work with tracked hours and rates, then send a professional approval request link directly to your client. Once approved, you can generate and send invoices for the additional work without ever leaving the ScopeGuard dashboard, closing the loop from request to payment.

Centralized Scope & Revenue Dashboard

Your ScopeGuard dashboard serves as a command center, giving you a real-time overview of all your projects. Instantly see logged unbilled work, pending client approvals, and the total value of scope changes across your entire freelance business. This visibility ensures nothing slips through the cracks and empowers you to manage your revenue protection strategy proactively.

Use Cases of ScopeGuard

Managing Evolving Project Requirements

When a client gradually adds "small tweaks" or new features during a web development project, it's easy for these to go unbilled. With ScopeGuard, you can instantly check each new request in Slack or email against the original SOW. The AI helps identify creep early, allowing you to collaboratively address changes and log them for billing before hours accumulate unpaid.

Formalizing Verbal or Chat-Based Requests

Clients often make quick, informal requests in Zoom calls or direct messages that fall outside the agreed scope. Using the screenshot capture tool, you can document these visual or verbal requests, import them into ScopeGuard, and use the AI to analyze them. This creates a clear audit trail and provides a professional basis for following up with an approval request.

Onboarding New Clients with Clear Boundaries

At the start of a new contractor relationship, you can import the signed proposal into ScopeGuard. This sets a clear, mutually understood baseline. Demonstrating this tool to your client fosters a culture of transparency and cooperation from day one, showing you are professional and committed to fair billing for all work performed.

Streamlining Retainer or Ongoing Service Agreements

For freelancers on monthly retainers, ScopeGuard helps clarify what is covered within the fixed fee. When ad-hoc requests arise, a quick right-click analysis determines if they are included. This prevents the retainer from becoming a bottomless pit of work and provides a smooth process for billing additional project-based work.

Frequently Asked Questions

How does the AI scope checking work?

The AI is trained to analyze the language and intent of your original contract documents. When you check a new piece of text, it compares the context, tasks, and deliverables mentioned against the scope items it has extracted. It doesn't just keyword match; it understands nuance to provide an accurate verdict of "In-Scope," "Out-of-Scope," or "Borderline," complete with a reasoning summary to guide your client conversations.

How does the Chrome extension work?

After a quick installation from the Chrome Web Store, the ScopeGuard extension adds a "Check with ScopeGuard" option to your browser's right-click context menu. Whenever you are reading an email, a Slack message, or a ticket in a project tool, you can highlight the relevant text, right-click, and select this option to get an instant AI analysis without leaving the webpage you're on.

How does client approval work?

When you log an out-of-scope request, ScopeGuard generates a unique, secure link to an approval portal. You send this link to your client, where they can review the details of the original scope, the new request, your notes, and the proposed fee. They can then approve or decline with a single click, creating a clear record and moving the process forward seamlessly.

Can I try it before paying?

Absolutely. ScopeGuard offers a full-featured 14-day free trial for its Solo plan. No credit card is required to sign up. You can import contracts, use the AI checker, test the Chrome extension, and explore the dashboard to see exactly how it will fit into your workflow before making any financial commitment.

Pricing of ScopeGuard

ScopeGuard offers simple, transparent pricing focused on individual freelancers. You can start with a 14-day free trial with no credit card required.

Solo Plan - $29/month
This plan is perfect for freelancers and independent contractors and includes all key features: unlimited projects, AI-powered scope analysis, the client approval portal, PDF and screenshot import, the Chrome extension, automatic invoice generation, a real-time dashboard, and priority support.