QuickData.ai

About QuickData.ai

QuickData.ai is a powerful Excel add-in designed to transform the workflow of multifamily real estate professionals by automating the most tedious aspect of underwriting: manual data entry. It acts as a collaborative intelligence layer within your existing Excel models, seamlessly extracting critical financial data from complex documents like rent rolls, trailing twelve-month (T12) statements, and offering memorandums (OMs). By working directly inside the familiar Excel environment, QuickData.ai fosters synergy between team members, allowing acquisitions teams, brokers, lenders, and analysts to focus on high-value analysis and strategic decision-making together, rather than solitary data transcription. Its core value proposition is accelerating deal analysis by 10x, saving teams an average of 15 hours per month, and virtually eliminating the costly errors that stem from manual input. This tool empowers your entire partnership to handle increased deal volume with confidence and precision, turning data extraction from a bottleneck into a seamless, cooperative step in your underwriting process.

Features of QuickData.ai

Automated Rent Roll Parsing

QuickData.ai intelligently scans and parses multifamily rent roll PDFs or Excel files, accurately extracting unit-level data such as unit numbers, square footage, bedroom/bathroom count, lease start and end dates, current rent, and market rent. This feature transforms pages of complex tables into clean, organized data ready for your Excel model in one click, ensuring your team starts with a perfect, error-free dataset for collaborative financial modeling and scenario analysis.

Precise T12 Statement Extraction

This feature automates the extraction of detailed income and expense line items from Trailing Twelve Month (T12) profit and loss statements. It reliably captures revenue categories like rental income, concessions, and other income, alongside operating expenses such as payroll, repairs, marketing, and utilities. By automating this critical step, it ensures financial data flows accurately into your underwriting model, providing a unified and reliable foundation for your entire team's valuation discussions.

Seamless Excel Integration

QuickData.ai operates as a native add-in within Microsoft Excel, requiring no complex data exports or switching between programs. It works harmoniously with your team's existing multifamily underwriting models and templates. This seamless integration promotes a cooperative workflow, allowing data to be populated directly into designated cells, so your team can immediately begin their collaborative analysis without disruptive technical hurdles or reformatting work.

One-Click Document Processing

The platform is built for efficiency and team-wide adoption. With a simple, intuitive interface, users can process uploaded PDF or Excel documents with a single click. This democratizes the data extraction process, enabling every team member—from analysts to senior associates—to contribute to data preparation quickly, ensuring the entire group can move forward in sync and accelerate the deal review cycle together.

Use Cases of QuickData.ai

Accelerated Deal Screening for Acquisitions Teams

Acquisitions teams can use QuickData.ai to rapidly screen a high volume of potential deals. By automating the initial data entry from offering memorandums and rent rolls, analysts can populate preliminary underwriting models in minutes instead of hours. This allows the entire team to collaboratively assess a deal's fundamental viability faster, focus their synergy on market analysis and strategy, and move quickly on the most promising opportunities.

Efficient Broker Package Analysis for Investors & Lenders

Commercial real estate brokers, lenders, and equity investors receive dense broker packages for review. QuickData.ai enables them to instantly extract standardized financial data from these packages into their own analysis templates. This creates a common, accurate data starting point for all parties, fostering clearer communication, more efficient due diligence, and a more cooperative underwriting process between capital partners and brokers.

Streamlined Portfolio Performance Review

For asset managers and owners reviewing existing portfolio performance, QuickData.ai simplifies the quarterly or annual update process. Instead of manually inputting new rent roll and T12 data for each property, teams can automate the extraction. This ensures consistent, error-free data is fed into portfolio-wide models, enabling collaborative performance tracking, benchmarking, and strategic planning across the entire portfolio with shared confidence in the numbers.

Enhanced Audit and Due Diligence Preparation

Accounting firms and internal audit teams conducting due diligence or financial audits can leverage QuickData.ai to quickly ingest historical rent rolls and financial statements. This automation reduces the manual labor of data gathering, minimizes transcription errors, and allows the professional team to dedicate more time to cooperative analysis, variance investigation, and providing higher-value advisory insights to their clients or internal stakeholders.

Frequently Asked Questions

What document formats does QuickData.ai support?

QuickData.ai is designed to process the most common document types used in multifamily real estate. It seamlessly extracts data from PDF files, which is the standard format for broker packages, as well as from Excel files. This ensures your team can work with documents as they are typically received, without needing to convert or reformat them beforehand.

Does QuickData.ai work with my team's existing Excel model?

Absolutely. A core strength of QuickData.ai is its seamless integration and flexibility. It works as an add-in within Excel and is built to populate data directly into your team's existing multifamily underwriting models and templates. You define the target cells, and QuickData.ai feeds the extracted data accordingly, enhancing your collaborative workflow without forcing a change in your proven processes.

Is technical expertise required to set up and use QuickData.ai?

No, QuickData.ai is built for ease of use to encourage team-wide adoption. The setup process takes just minutes, and the interface is intuitive. The platform also offers free 1:1 onboarding to ensure every member of your team can get started confidently. The one-click processing design means that extracting complex data requires no coding or advanced technical skills.

How does QuickData.ai ensure data extraction accuracy?

QuickData.ai utilizes advanced AI and machine learning models specifically trained on thousands of multifamily real estate documents. This specialized training allows it to accurately identify and parse complex tables and financial data points with high precision. The automation itself eliminates the human error inherent in manual data entry, providing your team with a consistently reliable data foundation for collaborative decision-making.