OurSharedPlace

About OurSharedPlace

OurSharedPlace is the dedicated digital hub designed to transform the experience of co-owning a vacation home. It is built for families, friends, and investment groups who share a property and seek to replace chaotic coordination with seamless collaboration. Instead of relying on a tangled web of spreadsheets, group texts, and forgotten email chains, OurSharedPlace brings every essential aspect of property management into one clear, shared space. This platform empowers co-owners to work together harmoniously, ensuring that the joy of ownership isn't overshadowed by administrative headaches. Its core value proposition is fostering synergy among owners by centralizing communication, scheduling, documentation, and finances. Whether managing a beach house, mountain cabin, or ski chalet, OurSharedPlace helps your group stay organized, communicate with ease, and ultimately spend less time coordinating logistics and more time creating cherished memories at your shared getaway.

Features of OurSharedPlace

Shared Booking Calendar

Coordinate property usage effortlessly with an intuitive, shared calendar designed for fairness and clarity. This feature prevents double-bookings and scheduling conflicts by allowing all members to see availability and request stays. You can set approval rules, establish usage quotas for equitable access, and even export the calendar via iCal to sync with personal calendars like Google Calendar and Apple Calendar, as well as major rental platforms like Airbnb and VRBO, creating a single source of truth for everyone's plans.

Centralized Document & Knowledge Hub

Preserve your property's essential information and shared wisdom in one secure, accessible location. Store critical documents such as appliance manuals, warranties, and contracts. Keep vital details like Wi-Fi passwords, security codes, and vendor contacts at everyone's fingertips. The platform also includes a private blog for sharing maintenance notes, local recommendations, and cherished family traditions, ensuring that valuable knowledge is never lost and every visit is smoother for all co-owners.

Integrated Financial Tracking

Simplify shared finances and eliminate confusion over expenses and payments. This tool allows the group to track common expenses, log rental income, and see who has paid and who owes what at a glance. It provides automatic settlement suggestions to minimize the number of transactions needed between members and includes a one-click reset function for annual financial cleanups, making monetary collaboration transparent and straightforward.

Member Discussion & Task Boards

Foster clear, organized communication and accountability among co-owners. The discussion board enables threaded conversations where members can ask questions, share updates, and make decisions together, with email notifications to keep everyone in the loop. Complementing this is a shared to-do list for managing maintenance and repairs, where tasks can be assigned, scheduled to recur, and tracked to completion, ensuring nothing falls through the cracks and everyone contributes to the home's upkeep.

Use Cases of OurSharedPlace

Coordinating Fair Access Among Multiple Families

For a vacation home owned by several siblings or multiple families, ensuring equitable and conflict-free access is paramount. OurSharedPlace solves this by providing a visual shared calendar where families can request dates according to pre-set rules and quotas. Automated notifications and approval workflows prevent misunderstandings, while calendar syncing with personal schedules ensures everyone is aligned, turning a potential source of tension into a model of cooperative planning.

Streamlining Property Maintenance and Upkeep

Managing repairs and routine maintenance for a shared property often leads to tasks being forgotten or duplicated. OurSharedPlace centralizes this process with a shared task board where co-owners can report issues, assign responsibilities, and track progress. Coupled with a document hub for storing manuals and contractor contacts, this use case ensures the property is well-maintained through collective effort, preserving its value and comfort for all owners.

Preserving and Sharing Institutional Knowledge

When ownership spans generations or new members join, critical information about the home—from the quirks of the heating system to the best local bakery—can be lost. OurSharedPlace acts as a living digital archive through its blog and document storage. Co-owners can post check-in/check-out lists, house rules, and local tips, ensuring every guest, whether a new in-law or a longtime owner, has the knowledge needed for a perfect stay.

Managing a Hybrid Personal & Rental Property

For groups that both use their property personally and rent it out on platforms like Airbnb, coordination is complex. OurSharedPlace simplifies this by allowing the internal owner calendar to sync automatically with external rental calendars. This prevents double-bookings between family vacations and paying guests, while the financial tracker helps clearly separate rental income from owner expenses, making co-management of a rental business a cooperative and profitable endeavor.

Frequently Asked Questions

How does OurSharedPlace prevent booking conflicts?

OurSharedPlace prevents conflicts through its centralized, shared calendar that serves as the single authority for all property bookings. Co-owners request and reserve dates within the platform, which immediately reflects the blocked time for all other members. Furthermore, you can export your calendar as an iCal feed to sync with personal calendars (Google, Apple) and major rental platforms (Airbnb, VRBO). This two-way sync ensures a date booked internally blocks it on rental sites, and a rental booking automatically blocks it for owners, eliminating double-booking entirely.

Is our property's information secure and private?

Yes, security and privacy are foundational. Your OurSharedPlace site is private and accessible only to the members you explicitly invite. The platform employs role-based permissions, allowing you to control access levels as an admin, member, or guest. All data is stored securely, and your documents, discussions, and financial details are never shared publicly or with other OurSharedPlace groups, ensuring your property's information remains confidential within your trusted circle.

Can we use it if we don't rent our property out?

Absolutely. OurSharedPlace is designed first and foremost for co-owners who share a property for personal use. The rental calendar sync is an entirely optional feature. The core benefits—like the shared calendar for family scheduling, document storage, task management, discussion boards, and financial tracking—are perfectly suited for groups that have no intention of renting, helping you coordinate stays and manage the home together more effectively.

How does the financial tracking work for shared expenses?

The financial tracking feature provides a transparent ledger for all shared property expenses. Any member can log a cost, such as a repair bill or grocery restock, and optionally split it among specific owners. The system then calculates who paid for what and provides a clear summary of balances, showing who owes money to whom. It can even suggest the most efficient settlement transactions to minimize back-and-forth payments, making settling up simple and collaborative.

Pricing of OurSharedPlace

OurSharedPlace offers a straightforward pricing model to get your co-ownership group started quickly. You can begin with a 14-day free trial with no credit card required to explore all features. After the trial, the service is priced at $79 per year, per property. This annual fee provides full access to the platform for all your co-owners, including the shared calendar, document storage, financial tools, discussion boards, and all other features, with no per-user charges.